Much has been made of the importance of public liability insurance in relation to events in recent years. A wave of litigation and expensive settlements means that H&S and insurance are two very hot topics for anyone putting on an event nowadays and there are stringent laws and guidelines covering both.
The important thing for event holders is to distinguish between what is essential and regulated by law in terms of liability insurance and events, what is good, safe practice and what is simply inaccurate hysteria, often fuelled by an indignant media!
The hard fact is that litigation and personal accident claims are a fact of modern life. Very recent parliamentary action is starting to curtail the personal accident claims and 'ambulance chaser' industry, but events organisers still need to be covered and protected.
Public liability insurance basically covers any damages that are awarded to a member of the public, in the instance of them sustaining an injury at your event. It also covers legal fees, which can be prohibitively expensive if going through the court system, as well as expenses and costs. In some circumstances, it will also cover hospital treatment, including any ambulance costs (which the NHS may otherwise claim to you).
Premiums are based on the nature of the event, the number of anticipated attendees and a range of other factors, including any high risk elements planned for the day such as sports, horse riding etc. Policies are very much tailored to the applicant and the situation, so it's well worth speaking to a qualified insurance advisor to ensure you're taking out the right product. Use an independent advisor if you want to know they are searching the whole of the market, rather than simply products they will be paid commission for. Alternatively, use a comparison site to construct a quote from an array of providers.
You will find that many customers like to see that PL insurance is in place when events are being promoted. It offers extra peace of mind, so the bonuses go beyond simple adherence to law and it will be one thing off your list too.